Casual General Marketing Assistant Job Description

Initial Application Deadline: Friday 8 October, 12pm.

Interviews will take place: Tuesday 12 October.

You will be emailed if you are required for an interview so please check your emails Monday 11 October. You will need to bring your passport, National Insurance No and bank details to the interview.

We require motivated and enthusiastic staff with an interest in Warwick Arts Centre to ably assist the marketing department with mailings and/or distribution.

Staff will be given adequate training, instruction and support to complete these tasks to a high standard. Work is irregular and on an as-and-when basis, and work is split as evenly as possible between staff.

To apply for this position please complete the application form and write a letter to support your application. Please match your skills and experience against the personal specification (please include any relevant work or volunteer experience).

You can apply to do mailings or distribution or both – please clearly state which area or areas you are applying for. On the basis of the strength of your application you may then be selected for an informal interview.

You will need to bring your passport with you to the interview as we will need to photocopy it and verify your eligibility to work in the UK

Send your completed application to: Laura Kennell, Warwick Arts Centre, The University of Warwick, Coventry, CV4 7AL. Or email to l.m.kennell@warwick.ac.uk or drop into Box Office in an envelope marked for Laura Kennell, Marketing Dept.

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✉ Background Information

Warwick Arts Centre has an important national and regional standing amongst audiences and the media. The Marketing and Press Department plays a key role in the achievement of this enhanced profile. As the UK's largest arts venue outside London, Warwick Arts Centre welcomes well over a quarter of a million visitors every year to enjoy a diverse and exciting programme of performances, music, exhibitions and films.

The department comprises four full time staff (Marketing Director, Marketing Manager, Press & Online Communications Officer and Marketing Assistant). We also employ a large number of casual staff to help with distribution, promotions and administrative duties, mainly made up of students.

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Job description

Mailings

We have a large number of mailings at the beginning of a season and during the season, some mailings go out through an external mailing house whilst mailings of 3000 or less are completed in house.

Staff will be expected to photocopy the letter and sticker and stuff the envelopes as well as to get the mailing into postal sacks and taken to the postal collection point. We expect staff to work quickly and efficiently and to stuff around 200 envelopes an hour.

Most mailings are undertaken in our office between Monday to Friday. We are happy for casual staff to bring in an MP3 Player so they can listen to music while they work.

Distribution

We have developed lists of venues around Warwickshire (such as Leamington and Coventry) who are happy to receive our print on a regular basis. We distribute about once a month with listings and other print.

We are looking to build up a team of casual staff to distribute around towns in the area working in teams of two, or sometimes alone if it is manageable and they are confident to do so.

We are also looking for staff over the age of 21 years with a clean driving licence who would be able to drive Warwick Arts Centre’s car to assist with distribution.

We also distribute around campus on a weekly basis and are looking for staff to assist with this. Campus distribution takes between 2 – 4 hours and is flexible depending on the time you have available.

✉ Personal Specification

Mailings:

Distribution:

✉ Hours and Pay Information

Casual staff are employed on an ‘as and when’ basis. Staff are entitled to refuse work and students are not permitted to work more than 20 hours a week during term time and must be entitled to work in the UK.

Casual staff are usually paid on a four weekly basis. Casual staff are currently paid £5.93p/h.

Casual staff are also entitled to holiday pay which is calculated by every hour worked once they have worked an initial 3 month period. Holiday pay is submitted on a monthly basis.

For further information on opportunities for Warwick students visit www.warwickartscentre.co.uk/students

Casual Marketing Assistant application form

Initial application deadline: Friday 8 October, 12pm

Informal interviews will be held on Tuesday 12 October.

We are looking for applicants all year round, applicants are welcome to apply after the initial deadline.

Please attach a letter to support your application based on the personal specification which draws on your work/volunteer experiences and personal qualities (letter should be no more than 2 sides of A4)

Application checklist:

✉ A letter that supports your application.

✉ Application form with details of one referee

Applicants contact details

Name: Xiaowen Wang

Phone number: 0755*******

Alternative contact phone number:

Term Time Address: 11 Lynchgate Court

Lychgate Road

Cannon Park

Coventry

CV4 7JL

Home Address: 42-2-1404, No.17 QingHuaDong Road

Haidian

Beijing

P.R. China

100083

Email address: ism09xw@wbs.ac.uk/ renee_wangxiaowen@ahoo.cn

Course: MSc Information system and management

Available during vacations? Yes

How many hours do you expect you will be available and willing to work on a weekly basis?

35 Hours

References

If you are not already employed by The University of Warwick please provide us with a reference.

Referee 1

Name of referee: Fanxi Meng

Job title: Dean of International Collage at Beijing

Organisation: China Agricultural University

How do you know this person?

He was my personal tutor and supervisor when I was studying in China Agricultural University. He knows me very well.

He preferred to be contacted by email?

Email: icbmeng@cau.edu.cn

I confirm that to the best of my knowledge and belief all information given on this application form is correct

Signed: .......................................................................................................... Date: ................................